Property Management Blog

How To Be a Long Distance Landlord

System - Friday, September 1, 2023
Property Management Blog

Ever considered managing your rental property from a different city, state, or even country? Navigating the world of real estate as a landlord can be challenging enough when you're local, but add in extra miles, and the task can seem daunting. 

However, being a successful long-distance landlord is more than possible with the right tools, strategies, and mindset. 

This article will guide you through the essentials and practices of property management from afar, ensuring you maintain a profitable investment and a happy landlord-tenant relationship, regardless of the miles in between. 

Let’s embark on this journey together!

Tips To Be a Successful Long Distance Landlord

By integrating the following tips into your long-distance property management strategy, you can ensure a smooth and profitable experience, irrespective of the miles that separate you from your investment.

Rent To Trustworthy People 

The foundation of successful long-distance property management is finding tenants you can trust. When you're living in another state, you won’t have the luxury to frequently check-in physically. 

Renting to trustworthy individuals means fewer headaches, reduced property damage, and consistent rent payments. 

Conduct thorough background checks, including prior rental history, references, and employment verifications. Prior landlords can provide valuable insights into a tenant’s track record. 

two people shaking hands in an empty room

Remember, it's not about renting out your property as fast as you can, but about finding the right tenant who respects your property and honors their commitments.

Keep The Lines of Communication Open

In a long-distance landlord situation, communication is paramount. With technology at our fingertips, it’s easier than ever to stay connected. If you prioritize responsiveness a tenant will feel valued and respected if their inquiries or concerns are addressed promptly. 

Invest in a reliable property management software through a property management company, which can streamline communication processes and enable both parties to access documents, report issues, and make payments online. 

Regular check-ins, even if just to see how things are going, can also foster a healthy landlord-tenant relationship and help you avoid potential rental scams. This proactive approach will make tenants more likely to reach out with potential problems early on, preventing bigger issues down the road.

Visit Your Property At Least Once Per Year

As a long-distance landlord, you might not always witness the day-to-day condition of your property. However, an annual visit can help identify potential maintenance issues before they become major problems. 

Besides routine checks, these visits serve to reinforce your commitment to the property and the well-being of the tenants. It’s also an opportunity to meet your tenants face-to-face, strengthening the personal relationship. 

 close up on a hand ringing a doorbell

If there are any brewing concerns, addressing them in person can often lead to faster resolutions and understanding from both sides.

Pay Attention To The Competition 

Local rental markets fluctuate, and being aware of the competition is crucial for a long-distance landlord. They can help you value your rental. Regularly check rental rates in the area, monitor the amenities offered, and take note of any significant market trends. 

If properties similar to yours are renting for higher or lower prices, you may need to adjust your rates or offer additional incentives. 

Also, understanding what attracts tenants in the local area – be it green spaces, parking options, or modern appliances – can give you an edge in keeping your property occupied and in-demand

Connect With Local Resources 

Even if you’re a seasoned landlord, every region has its quirks. Connect with local property managers, contractors, and real estate professionals. 

They can provide insights into the local market, recommend reliable maintenance personnel, or even alert you to potential legal changes that could affect your rental and in turn help you retain quality tenants

Having a trusted local handyman or property management company is invaluable; they can quickly address emergencies, conduct regular inspections, and provide on-the-ground support when you can’t be there in person. 

Building a solid network means you’ll always have someone to call when you need assistance, ensuring your property remains in tip-top shape.

Local Property Managers Supporting the Success of Remote Landlords

Local property managers play a pivotal role in enabling remote landlords to thrive by expertly overseeing their rental properties. From diligent property maintenance and efficient repairs to meticulous tenant screening and lease enforcement, property managers ensure seamless operations. 

two people standing and going over a document together

They handle rent collection, emergency response, and routine inspections, guaranteeing property upkeep and tenant satisfaction. Moreover, property managers navigate legal compliance, act as effective communication intermediaries, and offer valuable market insights. 

By taking charge of vendor coordination, financial reporting, and time-consuming tasks, they alleviate the stress on remote landlords, allowing them to confidently invest in real estate while enjoying peace of mind.

Tips to Keep in Mind

Being a long-distance landlord comes with its unique challenges, but with careful planning and the right approach, you can manage your properties effectively. Here are some extra tips to keep in mind:

  • Set Clear Expectations: Communicate your expectations and standards clearly to your property manager and tenants. Having a well-defined lease agreement and property guidelines helps prevent misunderstandings.

  • Emergency Plans: Develop a clear plan for handling emergencies. Ensure your property manager and tenants know who to contact in case of urgent situations like natural disasters, leaks, or power outages.

  • Document Everything: Keep thorough records of all communication, agreements, repairs, and financial transactions. There are many documents you need as a landlord that can ease your responsibilities. This documentation can be crucial in case of disputes or legal issues.

  • Emergency Fund: Maintain an emergency fund to cover unexpected repairs or vacancies. Long-distance management might involve longer response times, so having a financial buffer is important.

  • Stay Informed: Stay updated on local real estate trends, rental laws, and market conditions. This knowledge can help you make the right decisions about rent adjustments and property renovations and improvements.

  • Property Insurance: Ensure you have the appropriate insurance coverage for your rental property, including coverage for landlord liability and property damage.

  • Time Zone Considerations: Be mindful of the time zone difference when scheduling calls or coordinating with your property manager and tenants.

By implementing these tips, you can navigate the challenges of long-distance property management more effectively and set yourself up for success as a remote landlord.


In the exciting journey of being a long-distance landlord, remember that success is within your reach, no matter where you are. By staying connected with technology, nurturing reliable networks, and fostering open communication, you can ensure your properties thrive even from afar. 

However, to truly embrace the benefits of hassle-free long-distance property management, consider partnering with experts like SGI Property Management Phoenix. With their proven track record, local expertise, and dedication, you can focus on your investment's growth while they handle the day-to-day intricacies. 

Explore the possibilities today and let SGI Property Management Phoenix be your trusted partner in achieving landlord success from a distance.